Job Title: Gathering Coordinator

Contract Position

📍 Location: Remote with travel required to Ottawa, Regina, and Saskatoon
📅 Duration: March – December 20^th, 2025
💰 Compensation:  $40,000

About the Role:

The Indigenous Curatorial Collective (ICCA) is seeking an experienced Gathering Coordinator to oversee the planning and execution of our upcoming gatherings in June (Ottawa), and later in Regina and Saskatoon. This role requires a highly organized, detail-oriented individual with strong communication skills and the ability to manage multiple logistics while working collaboratively with a diverse team.

Key Responsibilities:

• Event Coordination & Logistics
  • Oversee all aspects of gathering planning, from concept to execution.
  • Coordinate with venues, hotels, and food vendors, including obtaining quotes and managing contracts.
  • Organize travel arrangements for speakers, attendees, and staff.
  • Ensure accessibility and cultural considerations are incorporated into event logistics.
• Speaker & Partner Engagement
  • Work closely with the Programming Committee to identify and invite speakers, panelists, and facilitators.
  • Manage all communications with speakers and guests, ensuring they have necessary travel and event details.
  • Schedule and attend meetings with ICCA partners to align event goals and programming.
• Budget Management & Reporting
  • Manage the gathering budget, ensuring financial oversight and responsible spending.
  • Obtain and review quotes from vendors and suppliers.
  • Track expenses and provide regular updates to the ICCA team.
• Team & Communications Coordination
  • Attend weekly team meetings to provide updates on gathering progress.
  • Work closely with the Communications Manager on marketing, publicity, and promotional materials.
  • Liaise with the ICCA team, board members, and community partners to ensure smooth execution.
• Onsite Execution & Support
  • Travel to Ottawa, Regina, and Saskatoon to lead onsite coordination of each gathering.
  • Oversee setup, registration, speaker support, and ensure event timelines are followed.
  • Act as the main point of contact for logistics and problem-solving during the gatherings.

Qualifications & Requirements:

• Experience in event coordination, conference management, or large-scale gathering logistics.
• Strong organizational skills and the ability to manage multiple moving parts.
• Ability to travel to Ottawa, Regina, and Saskatoon and be onsite for each gathering.
• Experience working with Indigenous communities, artists, and curators is preferred.
• Strong communication and interpersonal skills to work with partners, speakers, and vendors.
• Budget management experience and attention to financial details.
• Ability to work independently while being part of a collaborative team.

How to Apply:

Please submit a resume and a short letter outlining your experience in event coordination and logistics, as well as any experience working with Indigenous-led organizations or gatherings.

Deadline to Apply: February 28^th, 2025

Job Title: KEELA Expert – Short-Term Contract
Contract 
📍 Location: Remote
📅 Duration: Short-term (project-based)
💰 Compensation: Commensurate with experience

The Indigenous Curatorial Collective (ICCA) is seeking a KEELA expert to assist with a short-term contract focused on membership management system improvements.

We’re looking for someone who can:

• Audit our current KEELA setup and identify inefficiencies
• Reconfigure the platform to allow members to register and renew memberships online
• Update and streamline member data tracking and communications
• Ensure the platform aligns with our communications and outreach goals

Ideal Skills & Experience:

• Demonstrated experience working in KEELA (especially with non-profits or arts organizations)
• Understanding of CRM best practices for membership-based organizations
• Strong communication skills and ability to collaborate with a small team
• Knowledge of Indigenous-led organizations or community care practices is an asset

Contract Details:

• Short-term contract (project-based)
• Remote, flexible schedule
• Compensation commensurate with experience

To apply or recommend someone, please include a brief note and any relevant experience or portfolio links.

Help us build a more accessible and engaging space for our members!

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Titre du poste: Expert KEELA – Contrat à court terme
Contrat
📍 Lieu: Télétravail
📅 Durée: Court terme (basé sur un projet)
💰 Rémunération: Selon l’expérience

Le Collectif des commissaires autochtones (ICCA) est à la recherche d’un·e expert·e KEELA pour un contrat à court terme visant à améliorer notre système de gestion des membres.

Nous cherchons une personne capable de :

• Faire un audit de notre configuration actuelle de KEELA et identifier les inefficacités
• Reconfigurer la plateforme pour permettre aux membres de s’inscrire et de renouveler leur adhésion en ligne
• Mettre à jour et simplifier la gestion des données membres et les communications
• S’assurer que la plateforme est alignée avec nos objectifs de communication et d’engagement communautaire

Profil recherché :

• Expérience confirmée avec la plateforme KEELA (particulièrement auprès d’organismes à but non lucratif ou culturels)
• Bonne connaissance des pratiques exemplaires en CRM pour les organismes avec des membres
• Bonnes capacités de communication et de travail collaboratif avec une petite équipe
• Une sensibilité ou une connaissance du travail des organisations dirigées par des Autochtones est un atout

Détails du contrat :

• Contrat à court terme basé sur un projet spécifique
• Travail à distance, horaire flexible
• Rémunération selon l’expérience

Pour soumettre votre candidature ou recommander quelqu’un, veuillez inclure une courte présentation et, si possible, un lien vers votre portfolio ou des projets récents.

Aidez-nous à rendre notre espace membre plus accessible et accueillant!